Job: Group Sales Assistant

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Pay: up to $17/hour

$17.00 / hr

Posted: 09/21/2017

Job Status: Full Time

Job Reference #: 176930

Job Description

  • Sales & Reservations
  • Vail, CO, USA
  • $17.00 / hr
  • Hourly
  • Year-Round - Full Time

The Group Sales Assistant will provide support for the Group Sales Department, and asssist marketing manager on projects as needed. 

  • Typical workday is from 8:30am to 5pm, five days per week, with variable days off dependent on business levels
  • Weekends are required
  • Flexible schedule required in order to accommodate business levels and groups in house

General Paperwork/File Maintenance:

  • Keeping the office clean, well organized, well supplied, current collateral on hand
  • Ordering of office supplies and printing, Order other supplies when needed: mugs, aprons, glasses, etc.
  • Contact Konica for printer/copier issues
  • Lead morning huddle
  • Attend sales, marketing and résumé meetings
  • Filter incoming phone inquiries to the appropriate Sales or Conference Services Manager

Sales

  • Assisting sales managers with contracts & corresponding paperwork, proposals and faxes, including all inserts, kits & promotional materials). Assist with billing – expenses, finding receipts, etc...
  • Coordinate on-line sales presentations. Reach out to sales contacts, schedule presentations, update presentations in PowerPoint and Prezi.
  • Track competitions' reader boards
  • Prepare and mail various sales kits and items for sales managers
  • Print and distribute flyers during sales calls
  • Receive contracts, email/fax them to clients, and prepare them for distribution
  • Updating current and past client files.
  • Sales prospecting calls
  • Be able to tell clients if meeting space is available, based on size and meeting needs.
  • Conduct site tours for agents, reps from other hotels, etc...
  • Gold Club directory.  Update as needed with photos or info.  Update on intranet and also in print (book)
  • Be part of Angel program
  • Coordinate production of SWAG/giveaway items (for Sales, Angels, etc...).

Conference Services

  • Preparing Reports and distribution packets for Resume Meeting and BEO Meeting weekly
    Sending post cons to group and wedding clients.
  • Distribution of Revised BEOs
  • Printing Meeting Room signage, Menus and Buffet labels for catered events
  • Put together and stock Wedding packets
  • Conduct Site tours as needed

Marketing

  • Produce marketing materials including flyers, elevator signs, posters, hand-outs, etc. utilizing In-design, Photoshop and Adobe Illustrator as well as Publisher when necessary.
  • Finish multiple marketing materials by printing, cutting, copying, laminating and distributing
  • Co-create/distribute daily/weekly post to appropriate departments and in-house guests
  • Update Hotel Intranet
  • SMILE card main admin- Input cards-Mail cards and letters- Update SMILE points and make adjustments when necessary

Education/Experience

  • Bachelor's Degree in Hotel or Business Management, or equivalent hospitality experience required
  • Must have a minimum of one year experience in group sales at a hotel of comparable quality
  • Must be knowledgeable of operations in all other areas of the resort, particularly in front office, restaurants, and accounting.

Special Skills/Equipment

  • Ability to work in a fast-paced position with expectations of meeting production deadlines. 
  • Computer proficiency
  • SMS experience desired
  • Sales Force /Delphi and Event Master experience
  • Efficient in the use of Microsoft Office
  • Delphi
  • FDC (Sales Force) be familiar with   client management and scheduling software, maintaining and updating client database, creating   templates, generating word documents.
  • Adobe – Creative cloud – Particularly In Design and Photoshop
  • Microsoft Office (Word, Excel, PowerPoint and Publisher).
  • Dreamweaver update Intranet regularly
  • Springer Miller Systems
  • HotSOS be familiar with how to place a work order
  • Squirrel – SMILE be familiar with entering and editing card member records. Basic reports like address, redemption report, etc...
  • Prezi basic knowledge to update presentations
  • Dropbox basic knowledge to upload, download and share items
  • ReadyTalk be familiar with updating presentation info, coordinating log in and call in info with attendees.

Application Instructions

Thank you for your interest in the Sonnenalp Hotel. Please click the link below to apply for this position. We look forward to hearing from you!

Please click here to apply for this position!

Locations

Denver, CO
-
Littleton, CO 80123
Edwards, CO
-
Edwards, CO 81632
Sonnenalp Hotel
20 Vail Road
Vail, CO 81657
Not Specified
-
Not Specified, NS 99997
San Juan, Puerto Rico
-
San Juan, PR 921
Denver, CO
Edwards, CO
Sonnenalp Hotel
Not Specified
San Juan, Puerto Rico

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